Finance and Operations Assistant
POSITION DESCRIPTION – Finance and Operations Assistant
The Community Foundation’s Finance and Operations Assistant position will be a good fit for a detail oriented, tech-savvy professional with accounting experience, strong organizational skills, initiative, and a sense of ownership for their work who enjoys working with a team of caring individuals toward the common goal of strengthening our community.
Finance & Operations
- Assist with accounts payable and accounts receivable, including data entry and processing.
- Maintain accurate financial records and filing systems.
- Support monthly, quarterly, and annual finance reporting processes.
- Assist with bank reconciliations and monitoring cash flow.
- Prepare and process journal entries as directed.
- Provide administrative support for audits and compliance requirements.
- Complete bank deposits.
Data Systems and Development Support
- Database management activities, such as creating and updating funds, profiles for donors, partners, and volunteers; using the database to produce letters, reports, and mailing lists.
- Process donations and complete gift entry and acknowledgement processes.
- Collaborate with the Development Team to support alignment of gift processing and development goals for effective donor engagement and stewardship.
- Maintain required documentation and record-keeping in compliance with record retention policies, including supporting the transition to electronic records.
- Perform regular data audits and duplication cleaning, supporting strong data integrity across the organization.
Grantmaking (General)
- Process donor advised fund grant awards, letters, and payments.
- Support designated fund grant awards, letters, and stewardship as needed.
- Support organizational fund grant awards as needed.
Office Management
- Maintain and coordinate office supply inventory, including equipment needs.
- Schedule facility maintenance and improvements.
- Assist all staff with operating system and IT related issues.
- Empathetic and collaborative team member??
- Accurate and attentive to detail with strong organizational skills??
- Self-motivated, self-directed, follows through on commitments
- Flexible, open-minded, curious, and trustworthy???
- Ability to learn integrated software systems??
- Previous database experience preferred but not required
- Proficiency with Adobe, Microsoft Word, Excel, and Teams
- Ability to approach work with integrity and confidentiality
- Ability to initiate creative ideas and implement them in the workplace
- Possessing strong verbal, written, and relational communications skills
- Ability to reflect and learn
- Knowledge of Charlevoix County community
- Full-time position, with office hours 8 am – 4 pm and optional Friday afternoons
- Ample Paid Time Off
- Flexible and positive work environment??
- Professional and comfortable office space??
- Starting salary of $50,000
- Generous annual 401(k) contribution
- Health/Dental/Vision benefits or cash-in-lieu of benefits
- Professional development budget
- Annual branded gear allowance
Please email a cover letter and resume by Wednesday, July 8, 2026, to apply@c3f.org. All information submitted will remain confidential. All inquiries should be directed to the email address listed. Submissions will be acknowledged by email.
Following the application deadline, staff will read the cover letters and resumes to determine best fit for the position using an evaluation tool designed around the position description. The top candidates may be asked to complete a short application including references. Phone interviews may be offered the week of July 20, 2026, and in-person interviews will be held the week of July 27, 2026, in East Jordan.
Interviews will be in person and will be less than 1 hour. Interview questions will be provided ahead of time by email. If necessary, we will ask the top candidates to join us for a second interview scheduled for the week of August 3, 2026.
At each stage of the process, we will notify candidates in a timely manner when we have decided not to move further with their application.
The proposed starting date for the position is September 2026.
