Summer Administrative Intern

Job Type: Full-time or Part-time

Salary: $16.00 per hour

Company Description

McBride Custom Homes is a small business in Petoskey, MI. Our goal is to expand our team of outstanding professionals. This fast-paced, exciting industry is expanding rapidly, especially in Northern Michigan, and we are searching for dedicated individuals who are ready and willing to learn.

Job description

Here is a glimpse of the day-to-day tasks you will be doing most often.  However, each day looks a little bit different!  

• Answering incoming phone calls (transferring calls to appropriate staff, take messages if staff members are unavailable) 

• Greet clients & trade partners as they stop in  

• Taking new leads (get info from client about their potential project)  

• Staying up to date with email inbox  

• Creating new files for jobs  

• Entering client info into the system 

• Writing & sending cards to clients, employees & trade partners (birthday cards, sympathy cards, congratulatory cards)  

• Check mail daily & sort appropriately. 

• Order office supplies as needed 

• Keeping paperwork up to date for Trade Partners (Updating insurance as it expires, W-9’s, McBride Trade Partner Agreements)  

• Lobby upkeep (vacuum if needed, water plants, replenish business cards & pamphlets) 

• Assist the Finance Department (submit bank deposits & double check accounts payable) 

• Monitor staff calendars for office meetings & prep conference room (clean kitchen area if needed, put out waters, turn on MCH video, flip meeting sign) 

• Assist staff with misc. office tasks 

• Provide basic tech support (contact tech support company if needed) 

• Arrange company meetings & lunches 

• Run company errands as needed 

Software used:

Buildertrend

Marketsharp

Microsoft Office (Excel, Outlook, PowerPoint, Word)

Google (Spreadsheets, Docs)

Events:

Staff birthdays & work anniversaries

Q2 quarterly meeting: July 25th

Golf Outing

If you are interested in applying, please reach out to Brenna by emailing your resume and cover letter to brenna@mcbridecustomhomes.com